Smokefreerockquest Terms and Conditions 2023
Eligibility
1. All contestants must be enrolled in and attend a school for at least 15 hours a week. If you leave school (sign out) during the course of the competition, you become ineligible to continue. You can change schools during the competition. (School means secondary, area, intermediate, primary, official home school or correspondence school.)
2. All contestants must be no older than 19 (nineteen) years of age on 3rd May 2023, i.e. you are not eligible if you turn 20yrs old before entries close date (you may be asked to supply proof of eligibility).
3. Smokefreerockquest is for unsigned acts and individuals only. You cannot enter if you have signed a recording or management contract and cannot sign during the competition without the prior written approval of Rockquest Promotions Ltd.
4. No student can enter in more than one Smokefreerockquest band OR more than one Solo-duo. (You can enter a Band AND a Solo/duo if the Solo/duo is entered in the Online Solo/duo Region).
5. No student can enter into a category (Solo/Duo OR band) that they have already received 1st place in at a previous Smokefreerockquest National Final.
Regions
6. Bands must compete in the region their school is closest to. Where a band represents multiple schools, it must compete in the region closest to the school the majority of members attend.
7. Solo/duo entries must compete in the closest region to a school their act represents. In the greater Auckland area, all Solo/duo entries must compete in the Auckland Solo/duo Region.
8. Due to COVID-19, we have added an Online (video submission) Band Region for 2023. Any band can elect to compete via this region or change to this region at any time prior to their first performance, where one or more performers is unwell, at higher risk, or subject to self-isolation after a COVID test.
9. Bands and Solo/duos will not be allowed to compete in an incorrect region or more than one region.
10. If you are entered in a band and also enter as a Solo/duo, the Solo/duo entry must be entered in the Online Solo/duo Region. Any Solo/duo can elect to enter the Online Solo/duo Region.
Conduct
11. Smokefree supports Smokefreerockquest, and Smokefree Tangata Beats allows emerging musicians to play their songs to crowds throughout the country. Because you are the essence of these events, we ask that you respect their smokefree status. Band names, song lyrics and titles, and clothing cannot contain smoking, e-cigarette, vaping or tobacco product references or depictions. By entering this competition, all entrants are declaring their smoke-free and vape-free status in connection with the event and will be required to sign the following declaration with their Video Submissions. “As an entrant, I understand that for interviews, Regional and National Submissions and events, press conferences, and Webisodes orradio appearances, it is a requirement for me to be smokefree. If I, or any of my group members, fail to comply with this declaration, it will result in the group’s immediate exclusion from all parts of this event.”
12. The use or possession of alcohol, cigarettes or illegal drugs, or vaping by any group member at any Smokefreerockquest event or in any Video Submission will result in the instant disqualification of their entire group.
13. In all aspects of Smokefreerockquest, you are representing your school. Therefore, you must adhere to your school’s policies regarding behaviour. If in doubt, seek the guidance of your teachers.
14. Any entrant defacing or destroying Smokefreerockquest property or property/venues used by Smokefreerockquest will be disqualified and held accountable for damages. This includes P.A. equipment, recording studios, regional final venues, accommodation venues, and any place used for photo shoots or interviews, e.g. radio stations.
15. Smokefreerockquest does not condone censorship. Smokefreerockquest does support the NZ music industry and therefore urges entrants to consider the commercial potential of the material they write. While not wanting to put constraints on the creative process of songwriters, we would like to point out that sexually explicit lyrics or lyrics that may offend may not have commercial potential and therefore may not suit this competition. Judges for this event are drawn from the NZ music industry. Entrants are urged to consider this point carefully
16. All acts will be required to follow all COVID-19 policies and requirements as set out by the Ministry of Health, their school, and Rockquest Promotions.
Performance Requirements
17. Performance requirements are subject to change depending on the government's Covid-19 regulations at the time.
18. Act members cannot be changed or added after your first performance.
19. If your live performance is electronically assisted, you need to indicate this on your entry form. In addition, all electronic elements need to be the original work(s) of one of the entered members of the Act.
20. All lead vocal lines, and at least one instrumental part must be performed live.
21. All performed songs must be original – i.e., written exclusively by one or more band members.
22. A song can only be performed in one category; either Band or Solo/duo, but not both.
23. If your SFRQ entry has three (3) or more performers, you must enter the Band Category. If your SFRQ entry has only one (1) performer, you must enter the Solo/duo category. If your SFRQ entry has two performers, you must enter the Solo/duo category unless one of the performers plays the drums, in which case you are to enter as a band.You can have a maximum of ten (10) band members.
Judging Process
24. Judging decisions will be based on discussion, their industry experience and knowledge.
25. The Judges’ decision will be final. No correspondence or discussion will be entered into.
Other Conditions & Requirements
26. All students must have the signature of their parent or guardian on the entry form, giving consent to us to release contestant information, images and recordings to media and sponsors, to send promotional material from the event organisers and sponsors, and agreeing to all conditions of entry.
27. Entrants may be filmed and/or photographed at the event or elsewhere and be included as part of the Smokefreerockquest Webisodes, website, social media, and future promotional campaigns.
28. The Top 30 acts cannot sign a recording or management contract before 31 Dec 2023 without the prior written permission of Rockquest Promotions Ltd.
29. The Top 30 are to allow one song to be included on an SFRQ 2023 Highlights compilation, which will be distributed free in 2024.
30. The national winners (Band and Solo/Duo categories) music videos will be hosted exclusively on the SFRQ website and social media pages.
31. Entrants are not permitted to submit songs for the National Final selection round, or at the National Final, that are entered in, have been entered in, or will be entered in other music competitions other than Smokefree Tangata Beats, or submitted for an NZ on Air Grant, in this calendar year.
32. Entrants are not permitted to submit songs for the National Final selection round or at the National Final, where the songwriter (or any of the songwriters) is no longer part of the act.
33. The National Finalists agree to Rockquest Promotions Ltd. (or appointed agent) acting as their exclusive agent in all matters regarding recording and management contracts until 1 May 2024. The National Finalists cannot enter into a recording or management contract before this time without the permission of SFRQ.
34. The National Finalists agree that, if used as a guest band at a subsequent regional event, they will do so without charge. (SFRQ will cover costs) The National Finalists agree to give SFRQ up to two free National Final guest performances in future National Finals.
35. Contestants are required to gain approval from the organisers to use props, clothing or equipment bearing product branding of products other than those of our sponsors in their submissions. Permission will not be withheld unless the organisers believe the security of the event sponsorship is at risk. This does not apply to the normal name branding appearing on musical instruments.
36. By virtue of entry, the entrant agrees to hold Smokefreerockquest and its agents indemnified against any breach or infringement of copyright or rights held by any third party/parties, and the entrant undertakes to observe all such rights statutory or otherwise. By virtue of entry, the entrant agrees to hold Smokefreerockquest, and its agents indemnified against any claim or liability for loss or accident resulting from any individual’s involvement in the event.
37. If any further changes to the Conditions of Entry are required to comply with any changing Covid-19 regulations, all contestants will be notified.
Rockshop - Gibson giveaway competition
1. Open to New Zealand residents only.
2. All Rockquest Promotions (RQP), RQP Contractors, Rockshop employees, all employees of participating sponsors or promoters and their Immediate Families are ineligible to enter
3. Promotion commences 5 May 2023 and ends 3 June 2023.
4. Winners will via notified via email by 14 July 2023.
5. No responsibility can be accepted for late entries or entries not received for whatever reason.
6. The Promoter is not responsible or liable for any loss, damage or injury suffered by any winner.
7. By entering you agree to have your entry used by RQP and Rockshop for promotional purposes.
8. Winner agrees to allow their image to be used for promotional purposes.
9. Entry into the competition will be deemed as acceptance of these terms and conditions.
10. Prizes are not transferable and are not redeemable for cash. The judges’ decision is final and binding – no correspondence will be entered into.
11. If any prize becomes unavailable for reasons beyond the Promoter’s control, the Promoter may substitute a prize of equal or greater value.
© 2020 Rock Quest Promotions Ltd
